Child Welfare

Child Welfare Policy Statement and Procedures

For the purposes of this policy anyone under the age of 18 should be considered as a child.   All members of the Club should be aware of the policy. It is based on RYA templates.

The Club Welfare Officer is..

Mike Horwitz
Telephone: 01493 700057
e-mail: mikedhorwitz (

Responsible Adult

It is the policy of RBSC that all children 15 years of age or younger shall be under supervision of a parent or appointed guardian whilst on the Club premises, who are responsible for their welfare and behaviour at all times. 16 and 17 year olds can be at the Club on their own, but they are still ultimately their parent’s responsibility. All members of RBSC have a role to play in looking after the welfare and safety of children and vulnerable adults, in seeing they do not get in to trouble and help out as need requires. However this does not take away any of the responsibility of the parent or guardian for the child.


RBSC  is a relatively small sailing club, members whose role (e.g. coaching) brings them into contact with young people are well known and respected members. Therefore we do not require references or to complete a self-disclosure form, nor the need to apply for an Enhanced Criminal Records Disclosure.

However volunteers not know to the Club, may be required to supply references and complete the disclosure forms. Contact the Club Welfare Officer for details.

Good Practice

All members of the Club should follow the good practice guidelines attached.  Those working with young people should be aware of the guidance on recognising abuse, also attached.

RBSC has limited showering and changing room facilities, therefore it is unrealistic to expect adults not to use these facilities at the same time as children. However a cautious approach should be taken, especially with children new to the Club, unfamiliar with their surrounding and other members.

Taking photos or video at an event or training session or publishing such images is the accepted norm at RBSC. However all members should be on the lookout for those not familiar to the Club engaged in photography. Those individuals are to be asked to identify themselves and state their purpose for photography/filming.  If the Club publishes images of children, no identifying information other than names will be included.  Any concerns about inappropriate or intrusive photography or the inappropriate use of images should be reported to the Club Welfare Officer.


Anyone who is concerned about a young member’s welfare, either outside the sport or within the Club, should inform the Club Welfare Officer immediately, in strict confidence.  The Club Welfare Officer will follow the procedures as laid out in the RYA document “Child Protection Policy and Guidelines (a copy is kept in the Club House, Safety Manual).

Any member of the Club failing to comply with the Child Protection policy may be subject to disciplinary action under the Club Constitution.


The overall risks at RBSC to the welfare of children is seen as low, based on there being no regular contact between and any one adult with the same child or children. Or an adult in sole charge of children with no parents or other adults present.

Note: Were there is a conflict between the RYA document “Child Protection Policy and Guidelines and RBSC – Child Welfare Policy and Procedures, the RBSC document shall take precedence.

Handout for Instructors, Coaches and Volunteers

Good Practice Guide

This guide only covers the essential points of good practice when working with children and young people.  You should also read the RYA’s Child Protection Policy and Procedures were they give more detail on the specific points below. They are available for reference at all times (in the Club House, Safety Manual).

  • Avoid spending any significant time working with children in isolation
  • Do not take children alone in a car, however short the journey
  • Do not take children to your home as part of your organisation’s activity
  • Where any of these are unavoidable, ensure that they only occur with the full knowledge and consent of someone in charge of the organisation or the child’s parents
  • Design training programmes that are within the ability of the individual child

You should never:

  • Engage in rough, physical or sexually provocative games
  • Allow or engage in inappropriate touching of any form
  • Allow children to use inappropriate language unchallenged, or use such language yourself when with children
  • Make sexually suggestive comments to a child, even in fun
  • Fail to respond to an allegation made by a child; always act
  • Do things of a personal nature that children can do for themselves.

It may sometimes be necessary to do things of a personal nature for children, particularly if they are very young or disabled.  These tasks should only be carried out with the full understanding and consent of the child (where possible) and their parents/carers.  In an emergency situation which requires this type of help, parents should be fully informed.  In such situations it is important to ensure that any adult present is sensitive to the child and undertakes personal care tasks with the utmost discretion.

What is child abuse?

Child abuse is a term used to describe ways in which children are harmed, usually by adults and often by people they know and trust.  It refers to damage done to a child’s physical or mental health.  Child abuse can take many forms:

Physical abuse where adults or other children:

  • Physically hurt or injure children (eg. by hitting, shaking, squeezing, biting or burning)
  • Give children alcohol, inappropriate drugs or poison
  • Attempt to suffocate or drown children
  • In sport situations, physical abuse might also occur when the nature and intensity of training exceeds the capacity of the child’s immature and growing body

Neglect includes situations in which adults:

  • Fail to meet a child’s basic physical needs (eg. for food, water, warm clothing, essential medication)
  • Consistently leave children alone and unsupervised
  • Fail or refuse to give children love, affection or attention
  • Neglect in a sailing situation might also occur if an instructor or coach fails to ensure that children are safe, or exposes them to undue cold or risk of injury.

Sexual abuse.

Boys and girls are sexually abused when adults, or other young people, use them to meet their own sexual needs.  This could include:

  • Sport situations which involve physical contact (eg. supporting or guiding children) could potentially create situations where sexual abuse may go unnoticed.
  • Abusive situations may also occur if adults misuse their power over young people.

Emotional abuse can occur in a number of ways.  For example, where:

  • There is persistent lack of love or affection
  • There is constant overprotection which prevents children from socialising
  • Children are frequently shouted at or taunted
  • There is neglect, physical or sexual abuse
  • Emotional abuse in sport might also include situations where parents or coaches subject children to constant criticism, bullying or pressure to perform at a level that the child cannot realistically be expected to achieve.
  • Bullying may be seen as deliberately hurtful behaviour, usually repeated or sustained over a period of time, where it is difficult for those being bullied to defend themselves.  The bully may often be another young person.  Although anyone can be the target of bullying, victims are typically shy, sensitive and perhaps anxious or insecure.  Sometimes they are singled out for physical reasons – being overweight, physically small, having a disability or belonging to a different race, faith or culture.

Recognising Abuse

It is not always easy, even for the most experienced carers, to spot when a child has been abused.  However, some of the more typical symptoms which should trigger your suspicions would include:

  • Unexplained or suspicious injuries such as bruising, cuts or burns, particularly if situated on a part of the body not normally prone to such injuries
  • Sexually explicit language or actions
  • A sudden change in behaviour (eg. becoming very quiet, withdrawn or displaying sudden outbursts of temper)
  • The child describes what appears to be an abusive act involving him/her
  • A change observed over a long period of time (eg. the child losing weight or becoming increasingly dirty or unkempt)
  • A general distrust and avoidance of adults, especially those with whom a close relationship would be expected
  • An unexpected reaction to normal physical contact
  • Difficulty in making friends or abnormal restrictions on socialising with others.

It is important to note that a child could be displaying some or all of these signs, or behaving in a way which is worrying, without this necessarily meaning that the child is being abused.  Similarly, there may not be any signs, but you may just feel that something is wrong.  If you have noticed a change in the child’s behaviour, first talk to the parents or carers.  It may be that something has happened, such as a bereavement, which has caused the child to be unhappy.

If you are concerned

If there are concerns about sexual abuse or violence in the home, talking to the parents or carers might put the child at greater risk.  If you cannot talk to the parents/carers, consult your organisation’s designated Child Protection/Welfare Officer (CPO) or the person in charge who then have the responsibility of deciding whether to contact the Police (and/or other authorities).  It is NOT their responsibility to decide if abuse is taking place, BUT it is their responsibility to act on your concerns.